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How an HR Director Saves Time Onboarding New Hires with a UKG Integration?

4 min read

 By Yan Courtois

Integrating Applicant Monitoring Methods (ATS) with UKG streamlines hiring processes by seamlessly syncing job and new rent information between the 2 platforms. Job and newly employed particulars merge and create a harmonious hiring canvas, portray a clearer image on your staff. As an example how a Senior HR Director saves time facilitating and onboarding new hires with a clean UKG integration, let’s image how an enterprise-sized cloud communication firm unlocked extra time and enhanced effectivity by erasing the necessity for guide double information entry by its HR staff.

The Problem: Making a UKG Integration to Meet Distinctive Necessities

To satisfy the distinctive necessities of the UKG integration, the cloud communication firm wanted an integration that would adapt to customized fields, worldwide hiring necessities, and the particular calls for of their strict SOX-compliant new rent approval course of. Earlier than the UKG integration by Flexspring, the HRIS staff sometimes spent an excessive amount of time manually getting into information twice, which was tedious, mind-numbing, and time-consuming.

The Transformation: ATS Integration with UKG

The Senior HR Director turned to the HR information integration specialists at Flexspring for an integration that might save HR professionals time with job descriptions onboarding new hires. Due to Flexspring’s ATS to UKG new rent integration, beforehand a 10-15 minute endeavor, it now takes two minutes to navigate the corporate’s SOX-compliant approval course of. To satisfy the corporate’s wants, Flexspring’s staff created an integration that bid farewell to guide double information entry—a reduction warmly welcomed by the HR staff. The mixing liberated bandwidth and empowered the corporate to revamp HR processes and search efficiencies elsewhere.

The Integration Included:

  • Foundational Information from UKG to ATS

This specialised integration transferred important information units from UKG to ATS. Particularly, job descriptions from UKG to departments within the ATS, constructions in UKG to places of work in ATS, customized fields, and customers. As a large publicly traded company with quite a few departments and customers, the automated switch of foundational information from UKG to ATS is a major time-saving measure. For instance, in 2020, this cloud communications firm mechanically processed over 1,600 person updates (giving entry, updating info, or eradicating entry) at any time when modifications have been made inside their firm utilizing UKG.

  • New Hires from ATS to UKG

When the HR supervisor presses the brand new rent button in ATS, the information flows from ATS to UKG by altering the worth of a customized area to “prepared for processing.” A particular facet of the customized integration by this cloud communication firm is its functionality to mechanically herald new hires marked as “prepared for processing” from the ATS to UKG as pending hires. This step precedes the ultimate dedication of the worker and aligns with the general public firm’s SOX-compliant approval course of.

The Outcomes: A Heroic Resolution to a Advanced Downside

By way of the progressive problem-solving prowess of the Senior HR Director, the UKG integration triumphantly abolished tedious guide double-data entry, forging a seamless connection between functions. Not solely did this integration eradicate the peril of errors stemming from human enter, however the brand new operational workflow additionally heralded an period of enhanced accuracy and effectivity.

The ATS to UKG new rent integration by Flexspring has taken what was a 10-15 minute course of and turned it into two minutes (for our SOX-compliant approval

course of),” mentioned the Senior HR Director. “We’ve eradicated guide double information entry, which our HRIS staff was thrilled to surrender. This integration freed us to concentrate on redesigning HR processes and discovering efficiencies in different areas of labor, fairly than spending our time on guide duties.”

Conclusion: A Main Time Saver

The exceptional options of this integration between the enterprise-sized cloud communication firm and Flexspring showcase how a customized integration can save HR professionals time onboarding new hires. New rent information from the ATS triggers information sharing with UKG. UKG integration is a major time saver as information may be shared mechanically between your ATS and Core HR system, avoiding guide double-data entry. Flexspring’s integration additionally works with each customized fields and worldwide hires.

About Writer

Yan Courtois is the CEO of Flexspring, an organization that focuses on HR information integration. With Flexspring, Yan leads a staff of specialists who present customized and turnkey information integration for HR apps that’s quick, straightforward, and cost-effective. Flexspring is a UKG integration companion. UKG integration is likely one of the hottest automations that save HR departments money and time.

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